Standard Search

Type the text you wish to search for in the box and click the Search button or press Enter.

The asterisk (*) can be used before or after the search terms to broaden the search. For date ranges, use the word 'to' between the beginning and ending dates.

Advanced Search - Single Search Method

A search can be done by selecting a single search method from the search screen. To perform this type of search:

• In the top SEARCH BY selector, click on the drop-down button and select a search method
• Any Word – any word in either the Title field or the Notes field for a record
• Title Word – any word in the Title field for a record
• Agency Name – the agency that owns a record
• Document Content – text contained in any text-based file attached to a record
• Date – the date of the record
• Type the value you wish to search for in the equal to text box
• Click Search

A list of records matching your search terms is displayed.

Advanced Search - Multiple Search Methods

Advanced searches can combine multiple search methods. This is achieved by using the AND and OR options on the search screen.

To perform an advanced search:

• In the SEARCH BY selector, click on the drop-down button to select a search method. You may select up to three types of search methods.
• For each search method you select, type the value you wish to search for in the Equal To text box.
• Click AND if the results of the search must contain all of the search terms you choose.
• Click OR if you would like to display records which contain at least one of the search terms you choose.
• In the SORT BY list, optionally click on the drop-down button to select a field to sort by. Click the Descending check box next to the sort criteria if you wish to sort by that criteria in descending order. You can choose up to two sort criteria to sort results by.
• Click Search

Searching by Date Range

For date ranges, use the word 'to' between the beginning and ending dates.

Saving Search Criteria

After performing a successful search it is possible to save the search criteria as a bookmark using the features of your web browser. When you reload this bookmark in your browser the search will return all records that meet your saved criteria at the time the search is executed.

Browsing Results

When the results of a search are displayed, use the links embedded in the page to browse for more information.

For example, a successful search may return multiple pages of records.

To check the next page of records:

• Use the page navigator at the bottom of the list to choose a page number or the next/previous page.
• Click on the item in the list to see more information.

Viewing electronic documents

To view an electronic document or file:

• Click on the record title to open the Record details
• Use the 'Links / Actions' menu to either preview the document as HTML or download the document.